Want to automatically send Google Form survey results to each participant? Or just share aggregated results with a specific group? Adjusting who receives Google Form survey results is actually simpler than you think. This article will guide you step-by-step, from basic to advanced, so you can fully control the distribution of your survey results.
Automatically Send Results to Each Participant
One of the great features of Google Forms is the ability to automatically send survey results to each participant immediately after they complete it. This feature saves time and effort while providing a professional experience for participants. So how do you activate this feature? First, open the Google Form you want to edit.
- Go to the “Responses” tab.
- Find and click on the vertical three-dot icon in the top right corner.
- Select “Get email notifications for new responses”.
By doing this, you will receive an email notification each time someone completes the survey. However, this is not how to send results directly to participants. To do that, you need to use an add-on.
Automating Google Form survey result delivery
Using Add-ons to Automatically Send Results
There are many useful add-ons for Google Forms that allow you to automatically send survey results to each participant based on their answers. Some popular add-ons include Form Notifier, Form Limiter, and Email Notifications for Google Forms.
- Open your Google Form.
- Click on the vertical three-dot icon in the top right corner.
- Select “Add-ons”.
- Search for the add-on you want to use (e.g., “Form Notifier”).
- Click the “+Free” button to install the add-on.
After installation, you can configure the add-on to automatically send emails containing survey results to participants. Each add-on will have its own setup process, but generally they are quite simple and easy to use.
Sharing Aggregated Results With a Specific Group
If you don’t want to send individual results to each participant, you can share aggregated results with a specific group of people. Google Forms offers several ways to do this.
- Download results: You can download survey results as CSV or Excel files and then send these files to the people you want to share with.
- Create a shareable link: You can create a shareable link to the aggregated survey results and send this link to those who need to view them. You can customize the access permissions of this link so that only people with the link can view the results.
“Controlling how survey results are shared is extremely important. It helps ensure information is sent to the right people, at the right time, and for the right purpose,” – Nguyen Van A, Google Workspace expert.
Conclusion
Adjusting who receives Google Form survey results can be easily done through the available settings and the use of add-ons. From automatically sending results to each participant to sharing aggregated results with a specific group, Google Forms provides many flexible options to meet your needs. Hopefully, this article has helped you understand how to control who receives Google Form survey results.
FAQ
- Can I send Google Form survey results to people who did not participate in the survey?
- How do I customize the content of the email sending survey results?
- Are there other add-ons besides Form Notifier that can be used to automatically send results?
- Can I track who has viewed the survey results?
- How do I protect my survey data?
- Can I edit survey results after they have been sent?
- How do I export survey results to Google Sheets?
Suggested questions, other articles on the website.
- How to create a professional Google Form
- Sharing and collaborating on Google Forms
- Analyzing Google Form survey data
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